In order to give you a comprehensive service during this pandemic period and by considering many client’s requests, the Registrar of Companies has decided to provide you with the following guideline to follow when connecting the manually registered companies with your eROC system user account.
These guidelines need to be followed by all secretaries, secretary Firms and Directors when providing information to the Registrar of Companies (ROC) for the purpose of connecting companies to their respective system user account.
At First, If You Are Not A Registered User In The EROC System, You Need To Create A User Account By Going Through The User Registration Process.
When creating a new user account, please go through with the appropriate user type.
Give accurate information when registering your user account.
Use a valid and an active email address for your eROC user account. Your email address is your primary identifier (user name) within the system. Please don’t use email addresses which do not belong to the eROC profile owner or which the profile owner does not have any access. Because most of the system notifications are sent to the provided email address in the user registration.
Please follow the given user guide in the system when creating your user account.
(User account registration guidelines are given in the user guide document named as “Reservation & Incorporation of a company” under the user guides section in the login page).
If you already have a registered user account you don’t need to do a new user registration. You can use the already registered user account to connect your manually registered companies.
Secondly, Provide The Below Mentioned Information To ROC Via Sending A Request Email To “firstname.lastname@example.org” Email Address. Email address which is used with your eROC user account. Prepare a list of the companies that you want to be connected with your profile. Create it as an excel file soft copy, including the Registration No, Company Name, Incorporated Date and your designation in each company (Secretary/ Director).
Need to submit a document such as a Form 1 or Form 5, Form 20, etc for each company, proofing your designation to the respective company.
If you don’t have such proofing documents with you at the moment. You can submit an affidavit including the list of companies that you want to be connected and also confirming that you hold the said position in those companies. The list that you provide within the affidavit must be equal with the list in excel file that you prepared separately as mentioned above.
Thirdly, Submit All Of The Requested Documents To The Above Mentioned Email Address By Including Your Name, Email Address , NIC/ Passport Number Or Company Registration Number ( If It’s A Secretary Firm) In The Email Body Section.
** Submission of accurate information is highly valuable when connecting companies to your user account. Please double check your prepared information before sending them to ROC.
** Please kindly not that you need to be patient till your companies get connected with your account. The respective ROC officers who provide this services is working from distant places due to this pandemic situation and it takes some extra time for the officers to validate your information.
** Always follow the given user guides when doing Form submissions in the eROC system after you get connected with your companies.